Administrative assistant - office

Underhill Geomatics is a progressive land surveying firm with offices in Fort St. John, Kamloops, Burnaby, Comox, and Whitehorse. Operating since 1913, Underhill continues to provide technologically advanced, flexible, and efficient geospatial solutions for all our clients? needs within British Columbia, Yukon, Northwest Territories and Nunavut. We are seeking a highly organized and detail-oriented *Administrative Assistant* to support our Kamloops office, project teams, field crews, and day-to-day operations. This role will provide administrative support across client communication, project administration, accounting and billing, field operations, health and safety documentation, and general office coordination *Responsibilities:* * Answer phones and general inquiries, greet clients and visitors, and direct requests to the appropriate Project Manager or surveyor. * Set up new projects, maintain client and project records, prepare correspondence, quotes, cover letters, and transmittals. * Coordinate travel, accommodation, site access, orientations, and other logistical requirements for field crews. * Maintain vehicle records, insurance, registrations, maintenance schedules, fuel cards, and equipment records. * Monitor and order field supplies and other materials required by field crews. * Maintain safety certifications and documents, meeting notes and safety certification expiry dates. * Assist with safety documentation requirements * Coordinate day-to-day office operations, including supplies, vendors, mail and couriers. *Requirements:* * 1+ years of experience in an administrative, office coordination, or project support role. * Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines. * Excellent written and verbal communication skills and a professional, client-focused approach. * Strong computer skills, including Microsoft Office, Outlook, Word, and Excel. * Comfortable working with databases, project management systems, and other office software, for example, Deltek VantagePoint, Salus.[RS1] * Ability to maintain accurate records and follow established processes. * Ability to work independently while also supporting a collaborative team environment. * Experience with fleet, equipment, safety documentation, or client prequalification systems is an asset. * Valid driver's license is a requirement. Pay: $28.00-$35.00 per hour Expected hours: 30.0 ? 40.0 per week Benefits: * Casual dress * Dental care * Extended health care * Life insurance * RRSP match * Vision care Experience: * Administrative: 1 year (required) Licence/Certification: * Class 5 Driver License (required) Work Location: In person