Administrative technician

Details of the position Job title: Administration Technician - Payroll Services School / Centre / Department : Human Resources - Board Office Location : Magog, Quebec Workload : 35 hours per week Monday to Friday, 8:00 am to 4:00 pm Desired effective date : October 19, 2026 Hourly Rate : $27.78 - $37.08 Supervisor : Director of Human Resources Nature of the work The Administration Technician assigned to Payroll Services provides technical and administrative support for the accurate and timely processing of employee payroll and related transactions. The role also ensures the effective administration of pension, collective insurance, government reporting, and other payroll-related programs. Description of tasks Payroll processing and administration • Performs administrative and technical tasks related to the processing and administration of payroll. • Collects, verifies, enters, and updates employee payroll and employment information in the payroll and HR systems. • Processes employee assignments, status, salary changes, leaves, returns to work, terminations, and other transactions. • Verifies timesheets, additional hours, premiums, deductions, and other payroll-related information. • Performs calculations and adjustments related to salaries, retroactive payments, vacation pay, leave, overpayments, recoveries, and other payroll transactions. • Prepares and processes post-pay cheque requisitions for salary adjustments, retroactive payments, corrections, reimbursements, and other payroll-related transactions. • Follows up on outstanding information and ensures payroll transactions are completed within established deadlines. Pension and government reporting • Prepares and submits the annual declaration to Retraite Quebec, ensuring the accuracy and completeness of pensionable earnings, service, and employee information. • Prepares Records of Employment (ROEs) for end of employment, parental leaves, cyclical layoffs, and other situations requiring an ROE. • Ensures ROEs are accurate and submitted within prescribed timelines. • Communicates regularly with Service Canada regarding ROEs, Employment Insurance-related inquiries, corrections, and requests for additional information. • Follows up with government agencies to resolve discrepancies or issues related to employee employment and payroll information. • Assists with year-end payroll activities, including the preparation and verification of tax slips and related documentation. Collective insurance and employee benefits • Administers employee collective insurance files, including enrolments, chang