Administrative assistant

The Administrative Assistant contributes to the efficient day-to-day operations of Imperial Properties, and supports the work of management, and other staff. _*Primary Duties and Responsibilities:*_ *Reception* * Coordinate reception staffing during regulars office hours * Answer general phone inquiries in a professional and courteous manner * Direct and relay phone/email inquiries to the appropriate staff member * Greet visitors to the organization in a professional and friendly manner * Maintain a clean and organized reception area *Office Administration* * Use computer word processing, spreadsheet and property management software * Sort incoming email, mail, faxes and packages * Prepare and send outgoing email, mail, faxes and packages * Set up and maintain Unit Owner & Board Member records * Upkeep of hard copy and electronic files, ensuring high level of accuracy * Maintain inventory of stationery, supplies and other consumables for the office * Provide administrative support to the Property Managers and other staff *Resident Requests* * Assist residents with maintenance requests and coordinate it with the Property Managers. * Draft memos and/or making phone calls to unit owners and board members for ad-hoc and preventive maintenance scheduling. * Maintain preventive maintenance calendars * Ensure that trouble calls received from clients are acted upon. * Electronic and paper filing Other duties may be assigned as necessary. *Working Conditions* The Administrative Assistant will work 37.5 hours / week, Monday through Friday, from 9:00 AM to 5:00 PM. With 30 minutes allotted for unpaid lunch break. *Occasional overtime may be required to deal with urgent tasks or attend meetings with Property Manager to take meeting minutes.* Job Type: Full-time Pay: $17.50-$18.50 per hour Expected hours: 37.5 per week Benefits: * Dental care * Disability insurance * Extended health care * Life insurance * On-site parking * RRSP match * Vision care Work Location: In person