Administrative assistant

Administrative Assistant Capital Controls is a leading automation firm located in Ottawa Ontario. Our primary focus is in the design of custom control systems for Municipalities, federal agencies, First Nations and private industries to assist in managing our most precious resource: water. We?re a growing, team?oriented business looking for a reliable and organized *Administrative Assistant* to help keep things running smoothly. If you enjoy working with numbers, supporting sales activities, and being a key part of a small, friendly team, we?d love to hear from you! What You?ll Do * Greet visitors & respond to inquiries * Answer & manage incoming telephone calls in both English & French * Maintain office, kitchen, health & safety supplies * Maintain the front office area, kitchen & boardroom ensuring is it always neat, organized & welcoming * Support the sales process by preparing quotes, updating records, and following up with customers * Preparing accounts payable * Organize files, data, and documents to keep everything accurate and accessible * Provide general administrative support as needed * Process counter sales * Assist with scheduling meetings * Assist & support procurement team * Organize & maintain executive's schedule What We?re Looking For * Experience with *QuickBooks* (or a strong willingness to learn) * Comfortable working with numbers and basic financial records * Strong attention to detail and good organizational skills * Friendly communication style and a positive attitude * Fluently bilingual * Ability to manage multiple tasks and stay on track in a busy environment Why You?ll Love Working With Us * Supportive, welcoming team culture * Variety in your day * Opportunity to grow your skills in accounting and sales support * Flexible and collaborative work environment If you?re dependable, detail?oriented, and enjoy helping a business succeed behind the scenes, we?d love to connect. *Apply today and become a valued part of our team!* Pay: $22.00-$28.00 per hour Expected hours: 40.0 per week Benefits: * Company events * Dental care * Extended health care * Life insurance * Paid time off Work Location: In person