Secretary (except legal and medical)

Competition # : 50069 Department: Municipal Affairs Location: HALIFAX Type of Employment: Term Union Status: NSGEU - NSPG Closing Date: ¿18-Oct-26 ¿ (Applications are accepted until 11:59 PM Atlantic Time) About Us The Department of Municipal Affairs is dedicated to working with municipalities to build healthy, vibrant, and safe communities throughout Nova Scotia. Municipal Affairs provides programs, grants, and funding opportunities for municipalities and community groups. The Department also provides services and guidance to municipalities in many areas, including land use planning, budget planning and finance, infrastructure development, and policy and program development. About Our Opportunity As the Secretary 3, you provide administrative and coordination support to Municipal Infrastructure and Municipal Finance. Your work helps the divisions stay organized, respond to requests, and move important documents and approvals forward. You will coordinate meetings, manage records and correspondence, process administrative and financial information, and follow up on deadlines. You will also help maintain a reliable flow of information among colleagues and internal and external partners. You regularly work with departmental staff, senior officials, other levels of government, external agencies, vendors, and members of the public. Primary Accountabilities In this role, you will: • Coordinate meetings and prepare or organize related materials. • Track correspondence, deadlines, approvals, and required follow-up. • Maintain accurate records and support effective information management. • Coordinate briefing materials and other documents through review and approval processes. • Complete financial and administrative transactions. • Prepare, organize, and coordinate correspondence and other documents. • Respond to routine inquiries and direct requests to the appropriate area. • Support the timely flow of information across the divisions and departments. • Provide general administrative and office support including but not limited to: support for Administrative Assistants and the Office Coordinator with departmental administrative processes and procedures and records management; as well as provide coverage for correspondence management activities with the CoMS system • Help maintain consistent admini