Receptionist

For more than 50 years, the building team has been giving life to countless construction projects, distinguishing itself by the high quality of its work, respecting the highest industry standards and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work hard to meet deadlines and exceed client expectations, while improving the well-being of communities. Office buildings, hospitals and research centers, educational institutions, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels at building these places using state-of-the-art tools and places people at the heart of its concerns by advocating an innovative collaborative approach. Come build the future with us! We are seeking a highly organized and professional receptionist to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, superior communication skills in English and French (asset), and the ability to manage various administrative tasks with efficiency and professionalism. Responsibilities: Receptionist Duties: • Greet and welcome visitors, clients, and employees in a friendly and professional manner. • Manage visitor security logs and ensure all visitors follow office security protocols. • Handle incoming and outgoing mail and packages, distributing them to the correct personnel. • Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and always welcoming. • Answer and direct incoming telephone calls and respond to general inquiries. • Monitor and maintain the reception area, kitchen, boardrooms, and other shared office spaces to ensure they are clean, organized, and appropriately stocked. Administrative Support: • Perform general office administrative duties to assist Office Coordinator and other members of the office team. • Assist with scheduling meetings and appointments, coordinating conference room bookings. • Prepare and maintain office supplies inventory; order supplies when necessary. • Prepare and send correspondence, memos, and reports as required. • Support with employee onboarding and documentation as needed. • Manage office equipment, ensuring all systems are operational and coordinating maintenance when required. • Assist with data entry, filing, document organization, and maintaining accurate office records. • Assist with printing, scanning, photocopying, document preparation, and other day-to-day administrative tasks. • Assist with updating SharePoint access, files, and information. • Assist with distribution of internal communications, office announcements