Office administrator

Trinity Memorial United Church ? Job Posting 2025 *Position Title:* Office Administrator *Status:* Part-Time: 16 hours a week *Supervised by:* Lead Minister *Job Description:* The Administrative Assistant manages the day-to-day church office functions. You will be providing administrative support to the minister by preforming duties such as bulletin preparation and preparing PowerPoint slides. Acting as a liaison between staff, committee members and others and providing administrative support to various committees as needed. We are an Affirming Congregation; be kind, welcoming, non-judgemental, gracious, empathetic, and have a helpful attitude. The successful candidate will be flexible and receptive to change; able to manage frequent interruptions with grace and good humour; have the self-confidence to work independently, with the self-awareness to seek coaching, support and advice as required. You will be responsible for church tours and promoting our space to potential tenants/renters; this requires the ability to move freely throughout the entire building. *Core Competencies* *Essential Functions and Responsibilities* * _*Weekly Worship*_ * - Prepares and readies Sunday weekly worship materials, including: * - Finalizes and prints weekly order of service bulletin ? regular and large print. * - Finalizes and prints weekly scripture readings. * - Recent announcements from the church and cluster. * - Prepares weekly PowerPoint worship slides and saves in several formats as Needed. * - Sends worship material to choir prior to Sunday, and announcements to the cluster. * - Licensing updates each week * - Coordinates social media content for others to post and updates the website with latest news and announcements. _*Coordinating Rental Spaces and bookings, keys, building access, alarm codes etc. for Rentals and Special Services:*_ * Quote fees for rentals and special services upon request * Prepares contracts, invoices and receipts for rentals and special services * Collects rent from all tenants and user groups and follow-up in writing when late or errors occur. * Issues rent payment receipts. * Assists the Minister with arrangements for special services as needed _*Reception/Administrative Support *_ * Proficient in MS Office Suite. V-mix and Canva will be assets. * Receives and forwards information regarding maintenance issues or pastoral concerns * Serving as the primary first contact for inquiries, vendors and congregation through church email accounts, phones, and mail, directing these inquiries to the appropriate staff. * Ensures all TMUC policies are complied with. * Maintains Google Calendar for building rentals/activities. * Orders various supplies, including office, janitorial, etc. * Manage monthly and annual subscriptions and services, such as payment of online services and licensing agreements. * Assists with the preparation, submission, and distribution of Annual Reports and Statistical Reports * Assists in creating the Annual Report for TMUC in collaboration with the Council chair and the Minister * Assists the minister and committees with correspondence, filing, and reports as required. * Prepares cheque disbursements, accounts payable, etc. * Performs other duties as assigned Job Type: Part-time Pay: $22.00-$23.50 per hour Expected hours: 16.0 per week Benefits: * Casual dress * Dental care * Extended health care * Flexible schedule * On-site parking Application question(s): * Where do you currently live? Please mention city. Language: * English (preferred) Work Location: In person