Office administrator

*Position Overview* PKF Antares is seeking a professional, organized, and customer-focused Administrative Assistant to support the daily operations of the firm while playing an active role in the growth of Antares Business Centre. This dynamic role combines office administration, client service, marketing, business development, and recruitment support. The successful candidate will support day-to-day administrative operations at PKF Antares while helping promote Antares Business Centre services, build strong client and tenant relationships, and contribute to business growth through exceptional customer service and marketing initiatives. *Key Responsibilities* Client, Tenant & Office Support Serve as the first point of contact for clients, tenants, vendors, visitors, and prospective clients. Respond to phone calls, emails, and inquiries in a professional and timely manner. Build positive relationships with tenants and assist with day-to-day requests. Conduct office tours and support tenant onboarding, workspace setup, and move-in/move-out coordination. Deliver an exceptional client experience. *Business Centre Operations* Promote private offices, virtual office services, meeting rooms, coworking, and other business centre services. Prepare service agreements, notices, and client documentation. Coordinate mail, couriers, deliveries, office supplies, and inventory. Coordinate vendors, contractors, maintenance requests, and workspace organization. Maintain accurate client, tenant, and service records. Marketing & Business Development Manage the company's Instagram, Facebook, and LinkedIn platforms. Create and schedule content promoting office space, events, and business centre services. Respond to social media inquiries and follow up with prospective clients. Support marketing campaigns, promotions, and community events. Contribute to increasing awareness, occupancy, and business growth. *Administrative & HR Support* * Provide administrative support for PKF Antares, including printing, scanning, filing, faxing, and document preparation. * Order office supplies and assist with meeting and event coordination. * Conduct initial resume screening and coordinate interview scheduling. * Support onboarding and other HR administrative activities as assigned. *Qualifications & Skills* * Post-secondary education in Business Administration, Office Administration, Marketing, Human Resources, Hospitality, or a related field, or equivalent experience. * Previous experience in administration, customer service, hospitality, coworking, real estate, or property management is an asset. * Excellent communication, customer service, organizational, and multitasking skills. * Proficiency in Microsoft Office Suite and familiarity with social media platforms. * Professional, proactive, and able to manage multiple priorities in a fast-paced environment. Why Join Us? At PKF Antares, you'll be part of a collaborative and supportive team that values professionalism, initiative, and exceptional client service. This is a great opportunity to develop your skills and grow your career in a dynamic and fast-paced environment. Pay: $17.00-$19.00 per hour Expected hours: 40.0 per week Benefits: * Dental care * Extended health care * Life insurance * Vision care Work Location: In person