Administrative assistant

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Work setting: Real estate. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Direct and control daily operations . Open and distribute mail and other materials. Plan and organize daily operations. Establish and implement policies and procedures. Train other workers. Manage contracts. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Order office supplies and maintain inventory. Negotiate collective agreements on behalf of employers or workers. Set up and maintain manual and computerized information filing systems. Perform data entry. Provide customer service. Perform basic bookkeeping tasks. Supervision: 1 to 2 people. Computer and technology knowledge: Google Docs. MS Excel. MS Outlook. MS PowerPoint. MS Word. Adobe Photoshop. Social Media. Accounting software. MS Office. Quick Books. Adobe Acrobat Reader. Google Drive. Electronic mail. Technical terminology: Financial. Business. Area of work experience: Purchasing, procurement and contracts. Specialization or experience: Employee engagement. Area of specialization: Correspondence. Reports and records. Contracts. Financial statements. Invoices. Charts, tables, graphs and diagrams. Facility management. Accounting. Security and safety: Confidential security clearance. Criminal record check. Transportation/travel information: Own transportation. Own vehicle. Valid driver's licence. Work conditions and physical capabilities: Ability to work independently. Work under pressure. Tight deadlines. Attention to detail. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Organized. Accountability. Due diligence. Quick learner. Screening questions: Are you available for shift or on-call work?. Are you currently a student?. Do you have experience working in this field?. Do you have the required certifications listed in the job posting?. Do you meet the language requirements listed in the job posting for the position (English or French)?. Experience: 1 year to less than 2 years. Employment terms options: Morning. On call. Other benefits: Free parking available. Learning/training paid by employer. Team building opportunities. Parking available. Support for youths: Offers mentorship, coaching and/or networking opportunities for youth. Supports for visible minorities: Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.). Offers mentorship programs that pair members of visible minorities with experienced employees.