Administrative assistant

*Overview* Join our dynamic team as an Administrative Assistant and become the backbone of our daily operations! This energized role is perfect for detail-oriented individuals who thrive in a fast-paced environment, bringing organization, efficiency, and a friendly customer-focused approach to every task. You will be instrumental in managing administrative tasks, supporting team members, and assist in smooth office functions. If you?re passionate about providing exceptional support and possess strong computer skills, this opportunity is your next exciting career move! *RESPONSIBILITIES* *Top Five* * Ensure that all calls and messages are received and distributed in a professional manner * Maintain and order office supplies as required * Process incoming and outgoing mail and faxes * Complete all assigned projects from your direct supervisor while maintaining high levels of communication * Provide assistance to all office visitors while ensuring that they adhere to the company safety and security policies *Additional Responsibilities may vary* *RECEPTION* * Be aware of the office staffs schedules to assist forwarding messages and directing calls. This includes vacations, meetings etc. *QHSE* * Assist with booking and tracking employee safety and training certifications * Assist in the tracking and reviewing of standardized documentation *Human Resources* * Maintain the resume tracker as required * Complete new hire process for all new staff as required * Marking and uploading new hire testing as required *Operations* * Complete project binder skeletons as requested * Scan and upload project binders as required * Distribute project binders to clients as directed * Assist with the completion of NDT certifications * Do Job binder ticket packages * Complete other special projects as assigned * Provide back-up for division coordinators *DUTIES * * Arrange all employee requests to courier packages domestically and internationally * Ensure the supply room is maintained in an orderly fashion * Ensure all office equipment is maintained and running efficiently * Other duties as required *HEALTH AND SAFETY RESPONSIBILITIES* * Ensure that all work is completed in compliance with all Red Flame Industries health and safety policies * Complete all safety training as required by Red Flame Industries policies and industrial regulations * Participate in RFI health and safety program as necessary *Experience* * Proven clerical experience in an office environment with strong organizational skills. * Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for daily tasks. * Experience using QuickBooks or similar bookkeeping software is highly desirable. * Previous customer service experience, especially at a front desk or reception area, demonstrating excellent phone etiquette and customer support skills. * Knowledge of multi-line phone systems, data entry procedures, filing systems, and basic proofreading techniques. * Experience working in medical or dental offices is a plus, including familiarity with medical office procedures or dental receptionist duties. * Strong computer skills combined with the ability to adapt quickly to new software applications. *POSITION REQUIREMENTS* * High school diploma required or at the discretion of management * 1-3 years of experience in an office environment preferably in the oil and gas Industry * Highly proficient in Microsoft programs including word, excel and outlook * Experienced with a multi-line phone system and answering a high volume of calls accurately and efficiently * The internal training for this position is identified within the Red Flame Industries Training Matrix Pay: $20.00-$25.00 per hour Benefits: * Casual dress * Company events * Dental care * Disability insurance * Employee assistance program * Extended health care * Life insurance * On-site parking * Paid time off * RRSP match Ability to commute/relocate: * Acheson, AB: reliably commute