Administrative assistant

*Job Overview* Optimal Engineering is seeking a reliable, organized, and proactive Administrative Assistant to support our daily office operations and coordinate with our team, clients, and other external parties. *Key Responsibilities* * Answer and manage incoming phone calls professionally * Prepare and issue invoices * Collect payments and follow up on outstanding invoices/accounts * Manage emails and general correspondence * Coordinate with engineers, clients, contractors, and internal team members * Perform general administrative and office duties * Coordinate and schedule interviews and assist with recruitment * Follow up with municipalities/cities, plans examiners, inspectors, and other authorities regarding permits, applications, and outstanding items * Maintain organized project records, documents, and correspondence * Track outs...