Administrative assistant

The incumbent is responsible for the management of the technical and administrative activities of Human Resources.FUNCTION & DUTIES:Under the supervision of the Director of Human Resources and Payroll, the incumbent must, in particular:Coordinate the planning of executive appointments, meetings, training sessions, and travels, and ensure all the necessary and timely arrangements;Provide administrative support regarding budgeting and financial activities, including managing records and archives (physical and electronic) and liaising with Financial Resources;Prepare drafts of communications, memorandums, reports, presentations, minutes of meetings, resolutions, etc.;Oversee incoming and outgoing communications for the Department, including e-mails, phone calls, reports, and internal correspondence;Act as a gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers;Maintain the Director?s and the Department?s calendar and make the necessary reminders to the team;Coordinate onboarding activities for new hires;Process expense reports and reconcile receipts with the company credit card statements;Conduct research and create reports on various topics based on the needs of the supervisor;Maintain a high degree of discretion and confidentiality;Intervene in various cross-departmental processes (DG charts, ServiceNow, etc.);Participate in identifying opportunities to improve administrative processes and organization;Assist in the coordination of departmental projects, policies, initiatives, and events;Supervise, mentor, and manage employees under their responsibility;Perform any other tasks required by their immediate supervisor.QUALIFICATIONS:Diploma of college studies in a relevant field of study;Five (5) years of relevant experience.The School Board may, at its discretion, waive any or all of the afore-mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.OTHER REQUIREMENTS:Fluency in two (2) of the three (3) official languages of the school board (Inuktitut, English, French);Excellent planning, organizational, and communication skills;Willingness to travel;Experience in human resources, the public sector, or a large organization is an asset;Knowledge of Inuit culture is an asset. CLASSIFICATION / SALARY / BENEFITS:Class 00-05 as per the working conditions of KI?s managers: from $84,390 to $112,515 annually depending on qualifications and experience. All benefits are prorated based on the percentage of the task.