Administrative assistant

We are seeking a dedicated Administrative Assistant to join Cole International in Winnipeg. This role is vital in supporting our brokerage/logistics operations by providing exceptional administrative support, ensuring smooth daily operations, and contributing to our mission of delivering excellent service. *Responsibilities* * Answer all incoming calls, redirecting to appropriate departments * Monitor movement of staff, in and out of office * Type forms, letters, reports and memos as necessary * Distribute all correspondence such as vendor invoices, mail, courier, etc. * Preparing mail to go out, and courier packages along with cheques * Ordering supplies such as paper, coffee and other supplies * Monitor visitor access and maintain security awareness * Processing incoming documents through workflow and IDocs * Assist with emailing clients requesting information * Assisting data entry team with keying simple shipments * Maintain reception area in tidy and presentable manner * Other duties as assigned by manager *Qualifications* ' *Proven experience in administrative support or clerical roles.* * High school diploma or GED, or an acceptable combination of education and experience * Proficiency in Microsoft Office, including Excel, Word and Outlook * 1-2 years direct work experience in a receptionist capacity * Able to write simple correspondence, including memos, letters etc. * Excellent analytical and problem solving skills * Superior telephone manners and strong interpersonal skills * Strong written and verbal skills to communicate with all levels of the organization and managers * Knowledge of supplies, and service ordering, as well as inventory control * Strong customer service orientation * Ability to work with minimal supervision The position is a Monday to Friday from 8:00 AM to 4:30 PM, downtown. Job Types: Full-time, Permanent Pay: From $18.00 per hour Benefits: * Casual dress * Dental care * Employee assistance program * Extended health care * Life insurance * Paid time off Work Location: In person