Administrative assistant

CFMWS - WHERE PURPOSE MEETS PASSION!At Canadian Forces Morale and Welfare Services (CFMWS), we?re more than just a workplace; we?re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events. Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services. As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact. THE ROLEThe Administrative Assistant plays a key role in supporting the Health Promotion (HP) Manager and ensuring the efficient coordination of administrative operations. This position is responsible for preparing documentation and coordinating briefings for conferences, meetings, and appointments, while providing a broad range of administrative and clerical support. Key responsibilities include data entry, document preparation, correspondence management, distribution of information, and tracking follow-up actions. The incumbent coordinates meetings by scheduling participants, preparing and distributing agendas, recording and distributing minutes, and ensuring all logistical requirements are met. The Administrative Assistant also manages the event calendar and supports the planning and delivery of events by coordinating registrations, booking venues and technical equipment, and arranging event set-up as required. Additional responsibilities include scheduling appointments, coordinating travel arrangements, and providing administrative support for organizational taskings, projects, and promotional campaigns. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while delivering exceptional administrative support. QUALIFICATIONS NEEDEDEducation, Certifications and Licenses College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field Experience In office administration and records management In making travel arrangements and travel claims In invoice and order processing In organizing meetings and schedules In drafting and distributing correspondence In the preparation of reports In maintaining web ready graphics, and desktop publishing In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing Competencies Client focus, organizational knowledge, communication, innovation, teamwork and leadership. LANGUAGE REQUIREMENTSEngl