Administrative assistant - office

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Work setting: Law firm. Tasks: Assist with staff consultation and grievance procedures. Coordinate the flow of information within the team. Direct staff. Evaluate daily operations . Plan and control budget and expenditures. Plan and organize daily operations. Supervise other workers. Establish and implement policies and procedures. Determine and establish office procedures and routines. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Order office supplies and maintain inventory. Organize staff consultation and grievance procedures. Arrange travel, related itineraries and make reservations. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Work with the marketing department to understand and communicate marketing messages to the field. Recruit and hire workers and carry out related staffing actions. Supervise office and volunteer staff. Supervision: 3-4 people. Computer and technology knowledge: MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. MS Project. Accounting software. MS Office. Quick Books. LinkedIn. Technical terminology: Legal. Work conditions and physical capabilities: Ability to work independently. Work under pressure. Attention to detail. Experience: 7 months to less than 1 year. Other benefits: Free parking available. Other benefits. Parking available. Support for persons with disabilities: Provides auditory accessibility accommodations (for example: transcription software, teletypewriters, etc.). Participates in a government or community program or initiative that supports persons with disabilities . Support for newcomers and refugees: Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) . Supports newcomers and/or refugees with foreign credential recognition. Support for youths: Offers mentorship, coaching and/or networking opportunities for youth. Support for Veterans: Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce (for example: adapting to different organizational structures) . Support for Indigenous people: Offers mentorship, coaching and/or networking opportunities for Indigenous workers . Support for mature workers: Offers mentorship, coaching and/or networking opportunities for mature workers . Supports for visible minorities: Offers mentorship programs that pair members of visible minorities with experienced employees.