administrative assistant

Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year Experience 2 years to less than 3 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Retail/wholesale establishment/distribution centre Budgetary responsibility $500,001 - $1,500,000 Responsibilities Tasks Assist with staff consultation and grievance procedures Coordinate the activities of the HR department in order to ensure they meet the organization’s goals Coordinate the flow of information within the team Direct and control daily operations Direct staff Evaluate daily operations Open and distribute mail and other materials Plan and control budget and expenditures Plan and organize daily operations Review HR projects to assure compliance with laws and regulations Establish and implement policies and procedures Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Compile data, statistics and other information Oversee the preparation of reports Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Liaise with management, union officials and HR consultants Organize staff consultation and grievance procedures Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Maintain and manage digital database Consult with clients after sale to provide ongoing support Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury Supervision 5-10 people Experience and specialization Computer and technology knowledge MS Excel MS Outlook MS Word Electronic scheduler Google Drive Electronic mail Technical terminology Business Area of work experience Purchasing, procurement and contracts Area of specialization Correspondence Reports and records Invoices Charts, tables, graphs and diagrams Project management Business process management Corporate social responsibility Facility management Additional information Transportation/travel information Public transportation is available Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large caseload Large workload Work with minimal supervision Personal suitability Ability to multitask Judgement Organized Team player Accurate Client focus Reliability Time management Accountability Dependability Benefits Health benefits Health care plan Other benefits Other benefits